Privacy statement

How the White Rose Forest team uses your information

The categories of information that we process include:

– personal identifiers and contacts (such as your name, contact details and address).

This list is not exhaustive. To access the current list of categories of information we process please contact White Rose Forest c/o whiteroseforest@kirklees.gov.uk

Why we collect and use your information

We use landowner, volunteer and business/donation information to:
a) enable us to carry out specific functions for which we are responsible, as described in the White Rose Forest Strategic Plan 2025-2050.

b) derive statistics which inform decisions such as the funding of planting schemes

c) assess performance and to set targets for White Rose Forest programmes

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing your information are:

• Article 6, (1) (a) Consent: the individual has given clear consent for you to process their personal data for a specific purpose.
• Article 9, (2) (a) the data subject has given explicit consent to the processing of those personal data for one or more specified purposes.

Collecting your information

We collect your information via our Expression of Interest form linked from the website www.whiteroseforest.org and via our team mailbox whiteroseforest@kirklees.gov.uk.

Your data is essential for the White Rose Forest’s operational requirements. Whilst most of the personal information you provide to us is mandatory, some of it is requested on a voluntary basis. In order to comply with data protection legislation, we will inform you at the point of collection, whether you are required to provide certain personal information to us or if you have a choice in this.

Storing your data

We will hold data securely for as long as we are working with you and for no longer than is reasonably necessary or until you request the data is removed.

You can withdraw consent at any time by emailing whiteroseforest@kirklees.gov.uk.

Who we share your information with

We may share your information with:

• relevant local and/or planning and regulatory authorities.
• relevant partners of the White Rose Forest, including strategic woodland creation partners and members of the White Rose Forest Partnership and England’s Community Forests network www.whiteroseforest.org/about/our-partnership.
• relevant providers of funding for tree planting.
• Potential contractors and/or volunteer organisations who can help deliver our projects.

Why we share your information

We do not share information about landowners, volunteers or businesses, who have contacted us, with anyone without consent. The aim of sharing is to help identify and develop the best funding/support package for each landowner to delivery tree planting schemes, to help facilitate volunteer engagement in our projects and to process and communicate about donations and funding for the White Rose Forest.

Requesting access to your personal data

Under data protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information, contact White Rose Forest c/o whiteroseforest@kirklees.gov.uk

You also have the right to:

• to ask us for access to information about you that we hold
• to have your personal data rectified if it is inaccurate or incomplete
• to request the deletion or removal of personal data where there is no compelling reason for its continued processing
• to restrict our processing of your personal data (i.e. permitting its storage but no further processing)
• to object to direct marketing

If you have a concern or complaint about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at https://ico.org.uk/concerns/

Withdrawal of consent and the right to lodge a complaint

Where we are processing your personal data with your consent, you have the right to withdraw that consent. If you change your mind, or you are unhappy with our use of your personal data, please let us know by contacting the White Rose Forest c/o whiteroseforest@kirklees.gov.uk.

Last updated

We may need to update this privacy notice periodically so we recommend that you revisit this information from time to time. This version was last updated on 6 January 2026.

Contact

If you would like to discuss anything in this privacy notice, please contact: White Rose Forest c/o whiteroseforest@kirklees.gov.uk